Hybrid Satellite-Symposium (In-Person & Virtual)

45 minutes satellite sessions take place 09:45 AM - 15:00 PM on Monday 4th December 2023.
45 minutes satellite sessions take place from 09:00 AM - 09:45 AM and from 14:30 PM – 15:15 PM from Tuesday 5th to Thursday 7th December 2023.
45 minutes satellite sessions take place 09:00 AM – 9:45 AM on Saturday 9th December

In-Person & Virtual Satellite Session

This option offers an in-person session room with smaller room capacity. It includes standard conference set up (chairs, stage and podium) with audio-visual equipment.

An unlimited number of virtual delegates can attend.

Satellite sessions take place in the conference center but are fully organized and coordinated by the organization hosting the satellite. Conference organizers make satellite slots available for a fee, based on the room capacity and the time slot, and will allocate slots based on the overall conference programme. The programme committee will review the contents and speaker of the satellite sessions to ensure that they meet the scientific and ethical principles of the conference.

Criteria for approval include the following:

Satellites should reflect and/or support the vision and goals of the conference.
Satellites should address HIV/AIDS, co-infections, Hepatitis, COVID-19 or issues faced by individuals or organizations affected by or responding to the HIV/AIDS epidemic
Satellites should reflect conference policies and goals of diversity and inclusion.
Satellites should address issues of emerging infection.

Satellite Holders Benefits

Company listing in the Pocket Programme (printed) and the Programme-at-a-Glance (online):
There are many ways to boost your company’s presence at the conference. Think about: -Ads in the printed pocket programme or the online Programme-at-a-Glance and General Information guide.
Company listing on the conference website.
The following number of day passes is included (for both commercial and non-commercial organizations see satellite format).
Satellite holders will also be in the conference abstract book.

Pre-Recorded/Live & In-Person Options

1st Option: Satellite session holders will be required to send a 30 min pre-recorded video presentation of their session. You are free to organize it at your convenience. The video will be projected during the session (IN-PERSON/virtual satellite session platform) during the conference. You can also decide to have a live satellite session and in this case, there is no need to send a pre-recorded video.
2nd Option: Provide at least 3 o 4 speakers for your session room for in-person satellite session.
A zoom link will be created for session organizer to have 15 minutes Q&A online.

NB: the satellite organizer is free to organize their 45 minutes time slot as they wish.

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Satellite Day Pass/Online Access

Day pass/online access includes access only on the day of your satellite to all conference sessions, satellite sessions, the exhibition, and the poster area both, depending on the session type. If more than the number of free passes/accesses are needed, additional persons have to be registered as regular conference delegates.

Place your Satellite Order

ICASA Satellite applications open 1st March 2023 and close 31st August 2023.

Applications must be made through the online portal. For more information, contact : satellite-symposium@saafrica.org or WhatsApp no: +233(0)55 697 1746.

Satellites are available in three formats depending on room capacity with 45 minutes slots.

Please note that:

Room capacities are estimates at this early stage of planning.
Rooms are equipped with all standard equipment required to run a meeting.
Additional equipment can be rented (in-person).
45 minutes satellite sessions take place 09:45 AM - 15:00 PM on Monday 4th December 2023.
45 minutes satellite sessions take place from 09:00 AM - 09:45 AM and from 14:30 PM – 15:15 PM from Tuesday 5th to Thursday 7th December 2023.
45 minutes satellite sessions take place 09:00 AM – 9:45 AM on Saturday 9th

Satellite Capacity and Price

Room Capacity(Seat)	Minutes	Non-commercial (5 Free Day Pass) (USD)	Commercial (8 Free Day Pass) (USD)	DAY PASS
3000	45	15,000	60,000	15
600	45	10,000	50,000	10
300	45	7,500	40,000	5
200	45	5,500	17,500	1

NB: allocation of slots will be based on first-come-first-serve.

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